Keith S. Taber
Perhaps I should not be telling anyone this, but I have been invited to register for a conference that "seeks to elucidate a wealth of issues in all aspects of business management" which it was suggested would "be of interest to scholars, practitioners and researchers in management".
That raises the issue of why I was invited, but I have laboured that point before and that was not what tweaked my interest in this message. Rather, it was the strange juxtaposition of a clearly quite general circular inviting me to circulate it even further, suffixed with a statement telling me the email contents should not be further communicated.
A 'legal' notice
The foot of the message included a 'legal notice' telling me that the contents of the email were "confidential and may also be privileged". This notice told me that
"If you are not the addressee, do not disclose, copy, circulate or in any other way use or rely on the information contained in this email or any attachments. If received in error, notify the sender immediately and delete this email and any attachments from your system."
Was I the addressee? The message did not have any declared recipient.
Of course it was delivered to my email address, so I could argue I was the addressee as the email was sent to my address. However, that makes a nonsense of the legal notice: anyone who has this turn up in their inbox is a addressee in that sense, and so anyone receiving the email can ignore the legal notice.
Spread the word?
At the bottom of the message was a subheading "INVITE YOUR COLLEAGUES", where I (or if not me, the intended addressee) was told "We would be grateful if you could forward this email on to your colleagues who might be interested to join with us".
So if I pass on this message, does that make anyone I send it to an additional addressee (and so again free to ignore the legal notice), or should I actually preface the forwarded message with "Hi Zaniwoop , thought you might be interested in this" to ensure that they need not worry about relying on the information, as they will clearly be the addressee?
This then raises the further question that if I was not the addressee, and so should not pass on the message, and I send it on to someone who I name at the start of the email, so they are the addressee of the forwarded message (I hope you are following that), then are they entitled to ignore the legal notice even though I have circulated it "illegally"? (I would not want to burden colleagues with such worries: I remember at primary school being given copies of Star Trek cards of the type put in packs of bubble gum – only much later to hear a rumour that the bubble gum factory had been broken into: did I inadvertently receive stolen goods?) Luckily I suspected the conference was not worth taking seriously so I did not need to fret too much over what to do.
Pedantry: first duty of an academic
I realise this all seems rather pedantic, but either the legal notice is meant to be taken seriously or it is something we can just ignore. If it is meant to be taken seriously, it should only be attached to messages that have a clear addressee.
To compile a circular that you want distributed as widely as possible, and then attach a notice warning recipients that they should not "disclose, copy, circulate or in any other way use" the information in the circular seems pretty counter-productive. A lot of people seem to assume that rules, laws and regulations do not apply to them and may be ignored at their convenience. This kind of nonsense can only provide support for that kind of thinking.
Image by AllClear55 from Pixabay
First published 5th January 2017 at http://people.ds.cam.ac.uk/kst24/
